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ESSEX COMMUNITY

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Booster Club Minutes 4/22/2018

Members in attendance:  Jean Frank, Mary Ohnmacht, Kathleen Johnson, Chase Heinhold, Jay Soderberg, Pat Perkins, Sarah Franks, Meredith Baker

 

Minutes from 3/4/18 approved by pat, 2nd by Meredith, all ayes

 

Treasurer’s Report

  • There is a balance of $4,112.58 after holding out all requested costs

 

Athletic Director Report

  • May have more athletes than the original 30 for sports enhancement so we may need to have more funds available

 

Old Business

  • Would like to get quotes for concrete to move all three sets of bleachers to the football field and also at the softball field to move one set there during the season. Smaller sections can be used but must have concrete under them
  • Discussed a Strike Zone camp. The camp costs $3000 and would be split with EYS. After discussing the short notice of the camp which was to be held on May 6th and the uncertainty of athletes wanting to attend, we decided to put it on hold until next year and try to get athletes to commit to the camp before paying this amount of money.

 

New Business

  • Need more brackets for the signs on the baseball field. Kathleen ordered at a cost of $77.95 for 48 brackets
  • Request to give leftover swag shirts to Kathleen to be handed out to new students
  • Mike received a letter that expressed a complaint that there are no game schedules throughout the town. Booster Club has previously agreed to pay for these if the school would do them. We will work with the school to get them done again.
  • Request made for a tackle wheel to aid with tackling drills at a cost of $440.50. Motion by Mary, 2nd by Pat, all ayes to order.
  • $950 worth of equipment has been purchased for the summer athletic sports enhancement program. If additional funds are needed to cover the cost of more than 30 athletes the officers can do this without an extra meeting.

Officers & assignments for 2018-2019

  • President - Kathleen Johnson
  • Vice President - Stephanie Burnison
  • Secretary/Treasurer - Jean Frank
  • Memberships - Meredith Baker
  • Motion by Jay, 2nd by Mary, all ayes to set these as the officers for the new business year
  • Mike Johnson needs to turn in his credit card to Tri Valley Bank and a new one needs to be issued to Kathleen Johnson & she needs to be added to the account and Mike removed

 

Membership Drive

  • All memberships have been paid
  • Meredith to sit at Open House for the 2018-2019 school year
  • Membership Brochure for 2018-2019

-       Need pictures of football machines & basketball rebounding machine

-       Future focus items: automatic basketball hoop adjuster, batting cage, portable backstop for baseball

 

Fundraising

  • Golf tournament to take place on June 19th in Shenandoah. Nicole working to set up a meal and get more information by the next meeting. Goal is to have a least 15 teams. Motion by Kathleen, 2nd by Mary, all ayes to run money through the Booster Club and give to the athletic department after the tournament is complete.

 

Senior Recognitions / Athletic Banquet / Showcases

  • There will be only one varsity athletic banquet this year on May 8th.Estimated cost of $400 for the Booster Club to cover the cost of the athletes to eat. All others will be required to pay $10 for a ticket to eat. It will be a sit down catered meal.
  • Jr High athletic banquet will be a potluck with the Booster Club supplying pizza and chicken
  • There are 6 girls and 1 boy for senior track. Jean to get batons to the school to be signed and given to the athletes on May 8th at the banquet
  • Senior recognition for baseball and softball scheduled for June 18th.
  • Fall showcase date set for August 18th.

 

Open Wish List Items

Track

  1. Hurdles need fixed
  2. Batons for Jr High
  3. Discus for Jr High

Basketball

  1. Would like new nets in the East Gym
  2. Starting to look at a new system to raise and lower the baskets. It is roughly around $1500 per basket. Looking at doing some fundraising to raise part of the money and want to ask the booster club for a donation as well. Just an idea if the booster club would be interested in a big project like this.

Softball                                                                             

  1. Chalk line marker
  2. New set of bleachers at a cost of $4500 another vendor will be contacted to get a quote that should be cheaper. On hold for now

Football

Cheerleading

  1. Request from Mary for cheerleading camp to be paid for again this year. This will have a cost of approximately $2160. Paid $750 deposit

Baseball

Weightlifting

Volleyball

Miscellaneous

  1. Sports Enhancement attendance in Essex at an estimated cost of $3000 plus an additional $1000 to purchase equipment needed for the program. This will be available to all 6-11 grade athletes in Essex.
  2. Railings for around the videotaping platform

 

 

Adjourned at 6:00 p.m.

Next Meeting Date:  June 3rd at 5:00pm in Trojan Hall

 

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